Education and School Public Records

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What Information Can Be Found in Education Records?

Schools are required by both state and federal law to maintain records and make them available to the parent or guardian of a student upon request. Disclosure of school records to anyone other than the parent or legal guardian without parental written consent is prohibited by law, with the exception of: school officials who have a legitimate educational interest or who are from a school district to which your child intends to transfer, certain state and national education agencies for enforcing federal laws, any person who is statutorily allowed to view such records, research organizations assisting the school, student financial aid officials, people who have a court order (with prior notification), certain people in health or safety emergencies, or law enforcement authorities in certain cases. Minimum requirements for such records are determined by the federal Family Educational Rights and Privacy Act (FERPA), while additional state regulation may require even more rigorous record keeping and right of review.
The type of information that you can find in school and education records includes:

Cumulative File

  • Name
  • Address
  • Date of birth
  • Academic achievement levels
  • Teacher reports
  • Report cards and grades

Confidential File

  • Written reports and evaluations of student by school staff
  • Reports from independent evaluators
  • Medical records released by parents or guardians
  • Individualized Education Program (IEP) records
  • Correspondence between parents or guardians and school officials

Compliance File

  • Reports of eligibility meetings
  • Correspondence between parents and school officials

Discipline File

  • Documents relating to school suspensions, expulsions or other disciplinary issues

How to Conduct a School or Education Records Search?

Disclosure of school records is guided by FERPA, which mandates that schools must show parents all records that are maintained by the school system related to their children. The only records exceptions to this rule are notes of school staff made for their own personal use, and not shown to other parties with the exception of a substitute teacher, and personnel records of school employees. To view school records, the parent or legal guardian of a student should contact:

  • The school or school district of attendance. A signed release of information will be required to obtain records, though some schools will accept any written request from the parent or legal guardian.

School and Education Records Resource Links

Family Educational Rights and Privacy Act (FERPA) - The U.S. Department of Education provides detailed information on FERPA and the rights of parents to inspect and review education records maintained by schools.

Latest Questions and Comments for Education and School

25 Comment(s)Last comment at 2019-05-22 20:00 GMT

Hi, I am trying to obtain either an elementary school record or a school census record prior to 1970 for myself. My name is Joyce Elaine Emery my DOB is 04/01/1956 I attended Lubbock Public Schools, graduating from Coronado High School in 1974. I attended Posey Elementary-1st Grade North Avenue U-2nd -5th grad Parkway Elementary-6th Grade Alderson Jr High and Smylie Wilson Jr High --Middle School High School-Coronado High School Thank you. My preferred email is
Answer 2019-05-22 20:00 GMT

Hello I was wondering if you could direct me to a good source for seeing public school budgets for the state of OK, all aspects of them for say from 2010 to 2017. Any help would be appreciated Thank You and God Bless
Answer 2018-04-06 17:20 GMT

need to get my school records from Wyoming Public Schools in Kent County
Answer 2017-12-26 12:25 GMT

need to know my school records for Wyoming Public Schools in Kent County in Wyoming, Mi
Answer 2017-12-26 12:23 GMT

I did not complete high school. I live in PG county. How do i obtain my school records that will show my highest grade completed. I want to get a diploma.
Answer 2017-07-24 22:19 GMT

hi my name is james I need a copy of my ged were would I go its been 20 years
Answer 2017-05-26 13:38 GMT

How can I find out if my son is still attending school or drop out
Answer 2017-03-17 12:05 GMT

Can you obtain school records from the 1930's and 1940's
Answer 2017-03-14 18:59 GMT

I completed 6000 hrs. with associated restaurants of CT how can I find my records
Answer 2017-03-11 01:26 GMT

not sure if you still need this but you need to go to the state and get the results.
Answer 2017-01-18 17:52 GMT

How can I get document of me attend school in Hawaii an wjy was I in special education class
Answer 2016-11-01 20:07 GMT

Who voted against the new science standards that were approved?
Answer 2015-11-10 22:13 GMT

How can I get a transcript from my high school from 1979 Central Innovative.Please e-mail at I live out of the state need it for new job
Answer 2015-10-13 17:02 GMT

I would just like a copy of the last grade at foley intermediate school in Alabama I attended.
Answer 2015-09-26 21:43 GMT

how do I acquire a copy of my school transcripts
Answer 2015-08-18 22:50 GMT

I need to get school records for my children now adults attended public schools in Oklahoma from 1981 through 1986 or 1987
Answer 2015-07-24 15:43 GMT

Why does Campbell County School District not have to archive student records, but everyone else does?
Answer 2015-07-20 16:24 GMT

My name was Vicky Kay Rose,I am now married (last name Kolhepp).In 1999 I was a resident of a halfway house in Newark,Ohio called Spencer House. While living at Spencer House I took my GED test but never received it. I was wondering how I can find my GED or test results.This was in Licking County.
Answer 2015-07-10 20:46 GMT

I am needing something with our address on it when we lived in Lawton, Oklahoma when I was in grade school or my sister who was in High School at the time. This would be back in 1968 or 1969. Where would I go to get this sort of information? Thank you
Answer 2015-06-24 14:51 GMT

I am looking for my transcripts to a school I attended in Honolulu 1969-1971. The school was called Electronics Institute of Hawaii and I later found out it was bought out by Honolulu Business College, but they also went out of business. My County personnel wants my transcripts beside my diploma. Can you help?
Answer 2015-06-18 14:52 GMT

my name is melvia dee fisher im looking for my transcript of adult high school diaploma in 1990 can u help me find them
Answer 2015-05-07 18:32 GMT

My mother, Catherne Anne O'Brien attended St. Anne's Academy in Ft. Smith, Ar. graduating in 1938. She was brought to the school as a young girl, by a relative who I believe was a teacher there. My question is this: I was hoping that her enrollment records and/or any other documents would list the name of the person who enrolled her - that is what I am searching for. Can you help?
Answer 2015-04-29 23:54 GMT

how can I find a transcript from a private Christian school in Georgia that is no longer in operation?
Answer 2014-10-22 22:21 GMT

i'm trying to get a copy of my california highschool equivilancy exam.I live in mexico and the school i got it at has since closed can i get a copy?
Answer 2014-10-10 02:45 GMT

How to get a copy of my diploma
Answer 2014-08-20 04:01 GMT

Prominent Records for Education and School

Colorado Public Records - Department Of Education Edit

The Colorado Department of Education provides important resources for educators, administrators, parents and students. Get the latest education news from around the state, find information on school testing results, or access school and district information. Specific information on educator licensing and school achievement results is included. See the Department of Education calendar or find education related jobs. Access, a portal to help Colorado students prepare for postsecond

Physical Address:
Department of Education 201 East Colfax Avenue Denver, Colorado 80203
Contact: P: 303.866.6600 F: 303.830.0793

Social Links:

Georgia Public Records - Department Of Education Edit

The Georgia Department of Education (GaDOE) is responsible for public education in the state of Georgia. It ensures compliance with state and federal law, and it is also responsible for the dissemination of education-related information to students, teachers, parents, administrators and government officials. Visit this site to get information on the Georgia education system, learn about the curriculum, standardized tests and educational standards. Find resources for parents, teachers and admini

Physical Address:
Department of Education Twin Towers East 205 Jesse Hill Jr. Drive SE Atlanta, Georgia 30334
Contact: P: 404.656.2800

Social Links:

How can I find out if my son is still attending school or drop out
Answer 2017-03-17 12:05 GMT

how can I find a transcript from a private Christian school in Georgia that is no longer in operation?
Answer 2014-10-22 22:21 GMT

Illinois Public Records - State Board Of Education Edit

Looking for information on the Illinois state education system? Find resources for parents and students, teachers and administrators, learning standards and Illinois schools through the Illinois State Board of Education. Get information on educational hot topics, see statistics and learn about learning standards and assessments. Hot topics will provide background information on news and current events related to Illinois education. Also get information on homeschooling, special education, caree

Physical Address:
Board of Education Springfield Office 100 North 1st St. Springfield, Illinois 62777
Contact: P: 207.782.4321

Contact Information:
Board of Education Chicago Office 100 West Randolph St. Suite 14300 Chicago, Illinois 60601
P: 312.814.2220

Social Links:

Indiana Public Records - State Board Of Education Edit

The Indiana State Board of Education works to provide student-centered and learning-focused educational innovation. The Board is responsible for establishing the educational goals of the state, assessing the attainment of those established goals, ensuring compliance with established standards, and making recommendations to the Governor on educational and financial needs. Find the latest Board meeting agendas, minutes, and streaming video. Learn how you can get involved and participate in School

Physical Address:
Board of Education Superintendent of Public Instruction Room 229, State House Indianapolis, Indiana 46204-2798
Contact: P: 317.232.6665 F: 317.232.8004

hi my name is james I need a copy of my ged were would I go its been 20 years
Answer 2017-05-26 13:38 GMT

hi my name is Christine and i need something to tell me where my kids had gone to school 
Answer 2012-12-12 04:13 GMT

Iowa Public Records - Department Of Education Edit

The Iowa Department of Education provides resources for administrators, educators, students, families, and the general community. Learn about upcoming events and highlights and find messages from the Department. Find resources for teacher licensure, career opportunities, laws and regulations, legislative information, public meeting notices, and data and statistics. Learn about data reporting, education statistics, and online data requests. Find access to the Department's calendar, newsroom, and

Physical Address:
Department of Education Grimes State Office Building 400 E 14th St Des Moines, Iowa 50319-0146
Contact: P: 515.281.5294

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