Education and School Public Records

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What Information Can Be Found in Education Records?

Schools are required by both state and federal law to maintain records and make them available to the parent or guardian of a student upon request. Disclosure of school records to anyone other than the parent or legal guardian without parental written consent is prohibited by law, with the exception of: school officials who have a legitimate educational interest or who are from a school district to which your child intends to transfer, certain state and national education agencies for enforcing federal laws, any person who is statutorily allowed to view such records, research organizations assisting the school, student financial aid officials, people who have a court order (with prior notification), certain people in health or safety emergencies, or law enforcement authorities in certain cases. Minimum requirements for such records are determined by the federal Family Educational Rights and Privacy Act (FERPA), while additional state regulation may require even more rigorous record keeping and right of review.
The type of information that you can find in school and education records includes:

Cumulative File

  • Name
  • Address
  • Date of birth
  • Academic achievement levels
  • Teacher reports
  • Report cards and grades

Confidential File

  • Written reports and evaluations of student by school staff
  • Reports from independent evaluators
  • Medical records released by parents or guardians
  • Individualized Education Program (IEP) records
  • Correspondence between parents or guardians and school officials

Compliance File

  • Reports of eligibility meetings
  • Correspondence between parents and school officials

Discipline File

  • Documents relating to school suspensions, expulsions or other disciplinary issues

How to Conduct a School or Education Records Search?

Disclosure of school records is guided by FERPA, which mandates that schools must show parents all records that are maintained by the school system related to their children. The only records exceptions to this rule are notes of school staff made for their own personal use, and not shown to other parties with the exception of a substitute teacher, and personnel records of school employees. To view school records, the parent or legal guardian of a student should contact:

  • The school or school district of attendance. A signed release of information will be required to obtain records, though some schools will accept any written request from the parent or legal guardian.

School and Education Records Resource Links

Family Educational Rights and Privacy Act (FERPA) - The U.S. Department of Education provides detailed information on FERPA and the rights of parents to inspect and review education records maintained by schools.

Latest Questions and Comments for Education and School

25 Comment(s)Last comment at 2019-05-22 20:00 GMT


Hi, I am trying to obtain either an elementary school record or a school census record prior to 1970 for myself. My name is Joyce Elaine Emery my DOB is 04/01/1956 I attended Lubbock Public Schools, graduating from Coronado High School in 1974. I attended Posey Elementary-1st Grade North Avenue U-2nd -5th grad Parkway Elementary-6th Grade Alderson Jr High and Smylie Wilson Jr High --Middle School High School-Coronado High School Thank you. My preferred email is jemery9@yahoo.com
Answer 2019-05-22 20:00 GMT


Hello I was wondering if you could direct me to a good source for seeing public school budgets for the state of OK, all aspects of them for say from 2010 to 2017. Any help would be appreciated Thank You and God Bless
Answer 2018-04-06 17:20 GMT


need to get my school records from Wyoming Public Schools in Kent County
Answer 2017-12-26 12:25 GMT


need to know my school records for Wyoming Public Schools in Kent County in Wyoming, Mi
Answer 2017-12-26 12:23 GMT


I did not complete high school. I live in PG county. How do i obtain my school records that will show my highest grade completed. I want to get a diploma.
Answer 2017-07-24 22:19 GMT


hi my name is james I need a copy of my ged were would I go its been 20 years
Answer 2017-05-26 13:38 GMT


How can I find out if my son is still attending school or drop out
Answer 2017-03-17 12:05 GMT


Can you obtain school records from the 1930's and 1940's
Answer 2017-03-14 18:59 GMT


I completed 6000 hrs. with associated restaurants of CT how can I find my records
Answer 2017-03-11 01:26 GMT


not sure if you still need this but you need to go to the state and get the results. http://education.ohio.gov/Topics/Testing/Ohio-Options-for-Adult-Diploma/GED/Order-Official-GED-Transcripts-and-Duplicate-Diplo
Answer 2017-01-18 17:52 GMT


How can I get document of me attend school in Hawaii an wjy was I in special education class
Answer 2016-11-01 20:07 GMT


Who voted against the new science standards that were approved?
Answer 2015-11-10 22:13 GMT


How can I get a transcript from my high school from 1979 Central Innovative.Please e-mail at piersonk15@yahoo.com I live out of the state need it for new job
Answer 2015-10-13 17:02 GMT


I would just like a copy of the last grade at foley intermediate school in Alabama I attended.
Answer 2015-09-26 21:43 GMT


how do I acquire a copy of my school transcripts
Answer 2015-08-18 22:50 GMT


I need to get school records for my children now adults attended public schools in Oklahoma from 1981 through 1986 or 1987
Answer 2015-07-24 15:43 GMT


Why does Campbell County School District not have to archive student records, but everyone else does?
Answer 2015-07-20 16:24 GMT


My name was Vicky Kay Rose,I am now married (last name Kolhepp).In 1999 I was a resident of a halfway house in Newark,Ohio called Spencer House. While living at Spencer House I took my GED test but never received it. I was wondering how I can find my GED or test results.This was in Licking County.
Answer 2015-07-10 20:46 GMT


I am needing something with our address on it when we lived in Lawton, Oklahoma when I was in grade school or my sister who was in High School at the time. This would be back in 1968 or 1969. Where would I go to get this sort of information? Thank you
Answer 2015-06-24 14:51 GMT


I am looking for my transcripts to a school I attended in Honolulu 1969-1971. The school was called Electronics Institute of Hawaii and I later found out it was bought out by Honolulu Business College, but they also went out of business. My County personnel wants my transcripts beside my diploma. Can you help?
Answer 2015-06-18 14:52 GMT


my name is melvia dee fisher im looking for my transcript of adult high school diaploma in 1990 can u help me find them
Answer 2015-05-07 18:32 GMT


My mother, Catherne Anne O'Brien attended St. Anne's Academy in Ft. Smith, Ar. graduating in 1938. She was brought to the school as a young girl, by a relative who I believe was a teacher there. My question is this: I was hoping that her enrollment records and/or any other documents would list the name of the person who enrolled her - that is what I am searching for. Can you help?
Answer 2015-04-29 23:54 GMT


how can I find a transcript from a private Christian school in Georgia that is no longer in operation?
Answer 2014-10-22 22:21 GMT


i'm trying to get a copy of my california highschool equivilancy exam.I live in mexico and the school i got it at has since closed down.how can i get a copy?
Answer 2014-10-10 02:45 GMT


How to get a copy of my diploma
Answer 2014-08-20 04:01 GMT

Prominent Records for Education and School

California Public Records - Department Of Education Edit

Learn about the California Superintendent and the State Board of Education. See analysis of issues and find meetings and agendas. Find information on curriculum and instruction, testing and accountability and data and statistics. Learn about special investigative teams including major crimes, polygraphs, sexual assault, sexual predators, the violent crime profiling program. Also learn more about the California Witness Relocation and Protection Program.

Physical Address:
Office of the State Superintendent 1430 N Street Sacramento, California 95814-5901
Contact: P: 916.319.0800 F: 916.319.0100

Social Links:





i'm trying to get a copy of my california highschool equivilancy exam.I live in mexico and the school i got it at has since closed down.how can i get a copy?
Answer 2014-10-10 02:45 GMT

Colorado Public Records - Department Of Education Edit

The Colorado Department of Education provides important resources for educators, administrators, parents and students. Get the latest education news from around the state, find information on school testing results, or access school and district information. Specific information on educator licensing and school achievement results is included. See the Department of Education calendar or find education related jobs. Access SchoolView.org, a portal to help Colorado students prepare for postsecond

Physical Address:
Department of Education 201 East Colfax Avenue Denver, Colorado 80203
Contact: P: 303.866.6600 F: 303.830.0793

Social Links:

Florida Public Records - Department Of Education Edit

Find information about the Florida educational system. Access resources for students, educators, community, families and staff. Find district and charter school profiles or learn about standards and assessments. Also get information on students with disabilities, adult basic education, and career and technical education. Teachers and administrators will also find resources on teacher certification and licensure, professional development and more. The state of Florida also provides school supp

Physical Address:
Department of Education Turlington Building, Suite 1514 325 West Gaines St. Tallahassee, Florida 32399
Contact: P: 850.245.0505 F: 850.245.9667

Social Links:

Idaho Public Records - Department Of Education Edit

Learn about the Idaho school system through the Idaho State Department of Education. The DOE is divided into six divisions including: assessment; content, innovation and choice; school support services; finance, child nutrition and student transportation; student achievement and school improvement; and communications and government affairs. Get information on the Idaho State education system. Learn about teacher certification, special education, common core state standards and get an overview o

Mailing Address:
Department of Education 650 West State St. P.O. Box 83720 Boise, Idaho 83720-0027

Contact Information:
P: 208.332.6800 F: 208.334.2228

Maine Public Records - State Board Of Education Edit

The Maine State Board of Education acts in an advisory capacity to the Commissioner of Education in matters concerning state laws related to education. Learn about the Board's responsibilities and the individual Board members and their backgrounds. Find the latest press releases and reports. Learn about resolutions adopted by the Board. Locate Board meetings calendars and find out how you can get involved. Research the current Student Board members and their responsibilities and contributions.

Physical Address:
Department of Education State Board of Education 23 State House Station Augusta, Maine 04333
Contact: P: 207.624.6616

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