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What Information Can Be Found in Education Records?

Schools are required by both state and federal law to maintain records and make them available to the parent or guardian of a student upon request. Disclosure of school records to anyone other than the parent or legal guardian without parental written consent is prohibited by law, with the exception of: school officials who have a legitimate educational interest or who are from a school district to which your child intends to transfer, certain state and national education agencies for enforcing federal laws, any person who is statutorily allowed to view such records, research organizations assisting the school, student financial aid officials, people who have a court order (with prior notification), certain people in health or safety emergencies, or law enforcement authorities in certain cases. Minimum requirements for such records are determined by the federal Family Educational Rights and Privacy Act (FERPA), while additional state regulation may require even more rigorous record keeping and right of review.
The type of information that you can find in school and education records includes:

Cumulative File

  • Name
  • Address
  • Date of birth
  • Academic achievement levels
  • Teacher reports
  • Report cards and grades

Confidential File

  • Written reports and evaluations of student by school staff
  • Reports from independent evaluators
  • Medical records released by parents or guardians
  • Individualized Education Program (IEP) records
  • Correspondence between parents or guardians and school officials

Compliance File

  • Reports of eligibility meetings
  • Correspondence between parents and school officials

Discipline File

  • Documents relating to school suspensions, expulsions or other disciplinary issues

How to Conduct a School or Education Records Search?

Disclosure of school records is guided by FERPA, which mandates that schools must show parents all records that are maintained by the school system related to their children. The only records exceptions to this rule are notes of school staff made for their own personal use, and not shown to other parties with the exception of a substitute teacher, and personnel records of school employees. To view school records, the parent or legal guardian of a student should contact:

  • The school or school district of attendance. A signed release of information will be required to obtain records, though some schools will accept any written request from the parent or legal guardian.

School and Education Records Resource Links

Family Educational Rights and Privacy Act (FERPA) - The U.S. Department of Education provides detailed information on FERPA and the rights of parents to inspect and review education records maintained by schools.


Latest Questions and Comments for Education and School

25 Comment(s)Last comment at 2017-07-24 22:19 GMT

I did not complete high school. I live in PG county. How do i obtain my school records that will show my highest grade completed. I want to get a diploma.
Answer 2017-07-24 22:19 GMT
hi my name is james I need a copy of my ged were would I go its been 20 years
Answer 2017-05-26 13:38 GMT
How can I find out if my son is still attending school or drop out
Answer 2017-03-17 12:05 GMT
Can you obtain school records from the 1930's and 1940's
Answer 2017-03-14 18:59 GMT
I completed 6000 hrs. with associated restaurants of CT how can I find my records
Answer 2017-03-11 01:26 GMT
not sure if you still need this but you need to go to the state and get the results. http://education.ohio.gov/Topics/Testing/Ohio-Options-for-Adult-Diploma/GED/Order-Official-GED-Transcripts-and-Duplicate-Diplo
Answer 2017-01-18 17:52 GMT
How can I get document of me attend school in Hawaii an wjy was I in special education class
Answer 2016-11-01 20:07 GMT
Who voted against the new science standards that were approved?
Answer 2015-11-10 22:13 GMT
How can I get a transcript from my high school from 1979 Central Innovative.Please e-mail at piersonk15@yahoo.com I live out of the state need it for new job
Answer 2015-10-13 17:02 GMT
I would just like a copy of the last grade at foley intermediate school in Alabama I attended.
Answer 2015-09-26 21:43 GMT
how do I acquire a copy of my school transcripts
Answer 2015-08-18 22:50 GMT
I need to get school records for my children now adults attended public schools in Oklahoma from 1981 through 1986 or 1987
Answer 2015-07-24 15:43 GMT
Why does Campbell County School District not have to archive student records, but everyone else does?
Answer 2015-07-20 16:24 GMT
My name was Vicky Kay Rose,I am now married (last name Kolhepp).In 1999 I was a resident of a halfway house in Newark,Ohio called Spencer House. While living at Spencer House I took my GED test but never received it. I was wondering how I can find my GED or test results.This was in Licking County.
Answer 2015-07-10 20:46 GMT
I am needing something with our address on it when we lived in Lawton, Oklahoma when I was in grade school or my sister who was in High School at the time. This would be back in 1968 or 1969. Where would I go to get this sort of information? Thank you
Answer 2015-06-24 14:51 GMT
I am looking for my transcripts to a school I attended in Honolulu 1969-1971. The school was called Electronics Institute of Hawaii and I later found out it was bought out by Honolulu Business College, but they also went out of business. My County personnel wants my transcripts beside my diploma. Can you help?
Answer 2015-06-18 14:52 GMT
my name is melvia dee fisher im looking for my transcript of adult high school diaploma in 1990 can u help me find them
Answer 2015-05-07 18:32 GMT
My mother, Catherne Anne O'Brien attended St. Anne's Academy in Ft. Smith, Ar. graduating in 1938. She was brought to the school as a young girl, by a relative who I believe was a teacher there. My question is this: I was hoping that her enrollment records and/or any other documents would list the name of the person who enrolled her - that is what I am searching for. Can you help?
Answer 2015-04-29 23:54 GMT
how can I find a transcript from a private Christian school in Georgia that is no longer in operation?
Answer 2014-10-22 22:21 GMT
i'm trying to get a copy of my california highschool equivilancy exam.I live in mexico and the school i got it at has since closed down.how can i get a copy?
Answer 2014-10-10 02:45 GMT
How to get a copy of my diploma
Answer 2014-08-20 04:01 GMT
I am requesting a copy of my GED. I took the test in July of 1973 in Silver City NM. My name is Victor Eugene Cole
Answer 2014-03-12 23:22 GMT
yes my name danny jenkins i'm looking for my G.E.D. record that i obtain in 1982 would you be able to help me
Answer 2013-11-19 16:41 GMT
Hi my name is todd I am looking for my school records from 1967-1979 in logan adams logan jr high logan sr high grades classes and reports how can I get this info
Answer 2013-08-13 17:29 GMT
Is it legal for County Board of Education employees to access a student's records for their own use, or to share with others?
Answer 2013-08-07 05:01 GMT

Prominent Records for Education and School

Delaware Public Records - Curriculum Standards Edit

Learn more about content and curriculum standards for the Delaware school system. Explore standards by topic and major subject area.

Physical Address:
Department of Education John G. Townsend Building 401 Federal St. Dover, Delaware 19901
Contact: P: 302.735.4000 F: 302.739.4654

Georgia Public Records - Education Standards Edit

Georgia Standards provides information and resources to support Georgia Performance Standards, offering educators access to tools to help build standards-based instructional plans. Get background information on Georgia Performance Standards and learn how they are being implemented.

Physical Address:
Department of Education Twin Towers East 205 Jesse Hill Jr. Drive SE Atlanta, Georgia 30334
Contact: P: 404.656.2800

Social Links:

Hawaii Public Records - Department Of Education Edit

For information on the Hawaii public education system, visit the Hawaii State Board of Education. Find information related to the board of education, school admissions, curriculum, programs, technology, jobs and public libraries in the Hawaii school district. Get information on school closures and find the current official school year calendar. Also learn more about technology and special education. New releases provided the latest information on education-related topics.

Mailing Address:
Department of Education P.O. Box 2360 1390 Miller St. Honolulu, Hawaii 96804

Contact Information:
P: 808.586.3230 F: 808.586.3234

I am looking for my transcripts to a school I attended in Honolulu 1969-1971. The school was called Electronics Institute of Hawaii and I later found out it was bought out by Honolulu Business College, but they also went out of business. My County personnel wants my transcripts beside my diploma. Can you help?
Answer 2015-06-18 14:52 GMT

Massachusetts Public Records - State Board Of Elementary And Secondary Education Edit

The Massachusetts Board of Elementary and Secondary Education works to strengthen the State's education system and provide every student with the ability to succeed in postsecondary education and the world beyond. Find Board meeting schedules and learn how you can participate in local School Board meetings. Read the latest Board briefs, minutes, and research the Board's annual reports. Find Board documents and learn about advisory councils. Research each of the Board members to find out their q

Physical Address:
Board of Elementary and Secondary Education 75 Pleasant Street Malden, Massachusetts 02148
Contact: P: 781.338.3102 F: 781.338.3770 E: boe@doe.mass.edu

Missouri Public Records - Department Of Education Edit

The Missouri Department of Education has resources for students, teachers, parents, and the general community. Find information pertaining to adult learning and rehabilitation, college and career readiness, communications and media, data system management, early and extended learning, educator quality, financial and administrative services, quality schools, and special education. Get the latest news and updates, learn about educator certification, and attend online webinars. Find school calenda

Mailing Address:
Department of Elementary and Secondary Education P.O. Box 480 Jefferson City, Missouri 65102

Contact Information:
P: 573.751.4212 F: 573.751.8613

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