Importance of Keeping Education Records

Education records are a very important part of the whole education system, and have proven invaluable to teachers and parents quite a number of times.

What are education records
Education records are the records about the current and former students of the school. The records may include

  • Student’s name
  • Address
  • Date of birth
  • Teacher reports
  • Report cards
  • Immunization records
  • Courses taken
  • and more information

Where are education records kept?
In most cases, education records are stored in the school a student has attended, or is still attending.

If a student happens to change the school he/she is attending, there is the possibility of transferring the records to a new school, but it does not always have to be so. Some schools may even share their education records, but these instances are strictly defined by law – and can only be conducted by following all the legal requirements for the specific situations.

What are the major benefits of keeping school records?

  • Keeping track of test scores: By having the results of all tests that take place within a certain school, the teachers are able to compare the students’ achievements and make important changes for the future. This is also important for knowing how good a school is in terms of educating the students.
  • Keeping track of homework material: it’s often hard to know where a student reaches problems in education. This will help teachers know exactly what the major struggles of a student are, and how they can be eliminated in the most effective way.
  • Keeping track of classroom behavior: homework and test achievements are not the only things considered important. How a student behaves in class is also crucial for their overall progress. This helps teachers stay informed on asocial skills, such as activity during lectures, and attendance – which also tells a lot about a student.

Who has the right to look at a school record?
If a student is less than 18 years old, only people who have the right to look at a school record are the parents or the legal guardian. If a student is more than 18 years old, then he/she has the right to look at their own records.

In specific instances, when the law requires it, an education record about a student can be looked up even without asking for the student’s consent. However, these instances are rare, and covered by specific legal documents, which means they can only be conducted under law. The Family Educational Rights and Privacy Act (FERPA) is responsible for the privacy of education records.

How long does a school keep education records?
This depends, because there is no strict regulation for how long an education record must be kept. However, there can be regulations for a set period of time, but it depends on a specific country, state or local governments.